Your new company Hays are delighted to be recruiting on behalf of a well-established professional services organisation with multiple office locations across Northern Ireland. This is an excellent opportunity to join a busy and supportive team in a varied role that combines front-of-house responsibilities with office management, administration, finance support and compliance duties.
Your new role As Receptionist / Practice Manager, you will act as the first point of contact for clients and visitors, ensuring a professional and welcoming experience at all times. You will play a pivotal role in the day-to-day running of the office, supporting senior management across a broad range of administrative, operational and compliance responsibilities will include:
- Meeting and greeting clients and visitors
- Managing incoming calls and directing enquiries appropriately
- Handling correspondence, emails, post and document management
- Diary management and administrative support to senior stakeholders
- Filing, archiving, photocopying and general office administration
- Liaising with external suppliers, contractors and cleaning services
- Ordering office and stationery supplies
- Supporting recruitment-related administration
- Maintaining client records and databases
- Assisting clients with portal access and account setup
- Managing credit control activities, debtor reporting and collection processes
- Processing sales invoices, receipts and client statements
- Supporting purchase ledger administration and payment processing
- Coordinating staff holiday requests and records
- Supporting health and safety compliance, including annual reviews and testing schedules
- Leading annual policy reviews and compliance updates
- Acting as Data Protection Officer and coordinating GDPR-related activities
- Supporting Anti-Money Laundering compliance processes
What you’ll need to succeed To be considered for this role, you will demonstrate:
- Previous experience in a reception, office management, practice administration or business support role
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- A professional and client-focused approach
- Experience managing confidential information with discretion
- Strong IT skills and confidence using databases and Microsoft Office applications
- The ability to prioritise workloads and work independently
- Experience supporting finance administration, invoicing or credit control would be advantageous
- Knowledge of GDPR, compliance or regulatory processes would be beneficial
What you’ll get in return
- £30000
- Permanent, full-time opportunity
- Diverse and varied workload
- Opportunity to work closely with senior leadership
- Supportive and collaborative working environment
- Long-term career stability within a respected professional services organisation
- Opportunity to develop further knowledge in compliance, operations and business management
What you need to do now If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C’s, Privacy Policy and Disclaimers which can be
Skills:First point of contact compliance office management
Benefits:£30000 per annum
WHJS1_NI
…