Communications & Administration Assistant

• Communications & Administration Assistant

Communications & Administration Assistant

Name of recruiting organisation

Employed

Permanent role/Fixed term role

Permanent role

Location:

Combination of office-based and remote working may be considered depending onCouncil policy.

Horndean Parish CouncilJubilee Hall, Crouch LaneHorndean, HampshirePO8 9SU

Hours:

24 hours per week

Our council and the role:

The Communications & Admin Assistant will support the Parish Council’s day-to-dayoperations with a particular focus on external communications, digital engagement, andcore administrative tasks. The role is part-time, working closely with the Clerk, DeputyClerk, Responsible Financial Officer (RFO), and Councilors to ensure smooth, efficient, andcompliant council activity.

Duties will include:

External Communications

• Council email management — Monitor, triage, and respond to incoming enquiries via the Council’s public contact inbox, liaising with colleagues to ensure timely, professional communication.
• Social media posting — Create and schedule posts across Council platforms (e.g.,Facebook, X/Twitter), promoting meetings, events, consultations, and communityupdates.
• Website content updates — Maintain and update the Council website, including news items, statutory notices, meeting papers, and service information.
• Design & draft clear, accessible public information, ensuring compliance with transparency requirements and Council communication policies.

Data Entry & Operational Support

• Finance data entry — Assist the RFO with routine data input, invoice logging, receipt processing, and basic financial record maintenance.
• Bookings administration — Support facility or event bookings (e.g., halls, sportspitches), including invoicing, entering booking details, updating calendars, and issuing confirmations.
• Maintain accurate digital and paper records in line with GDPR and Council retention policies.

General Administrative Duties

• Committee support — Provide administrative assistance to Council committees, including preparing agendas as directed, collating papers, taking notes, and producing draft minutes when required.
• Assist with document preparation, filing, photocopying, and general office tasks.
• Support the Clerk with project administration, consultations, surveys, and community engagement activities.
• Help maintain inventories, registers, and compliance documentation.

The ideal candidate will have/be:

• Strong written and verbal communication skills.
• Competence with email platforms, social media tools, and website content management systems.
• Good organisational skills and attention to detail.
• Ability to handle confidential information appropriately.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Publisher).
• Ability to work independently and manage workload effectively.
• Experience in local government or community-focused organisations.
• Familiarity with GDPR requirements and public-sector transparency obligations.
• Understanding of parish council operations, committees, and statutory processes.

What we offer you in return:

• A welcoming and friendly working environment
• The opportunity to make a positive impact in the community
• Membership of the Local Government Pension Scheme
• A varied and rewarding role within a modern, community-focused council
• Career development and progression opportunities

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