Project Coordinator/ Merchandiser – Sourcing & Supplier Management

About the Role

We are looking for a driven and detail-oriented Project Coordinator – Sourcing & Supplier Management to join our dynamic team.

In this role, you will be at the heart of product innovation and project execution—managing end-to-end development, from sourcing and cost negotiation to compliance and launch. You will work cross-functionally with global teams to bring high-quality personal care and cosmetic products to market, on time and within budget.

What You’ll Do

• Manage project coordination, timeline management, cross-functional stakeholder engagement, supplier management, sourcing, and negotiation, along with the ability to drive projects through to completion.
• Participate in global project meetings, supporting product development, tenders, and strategic initiatives
• Prepare and manage artwork briefs, ensuring all label prints meet regional regulatory requirements
• Lead cost-quoting and negotiation processes with suppliers, including RFP preparation and timeline coordination
• Review and approve pre-production samples in collaboration with brand stakeholders before mass production
• Partner with Sales, Global/Regional PD, Brand, Design, Marketing, Engineering, Quality, and Procurement teams to drive seamless project delivery
• Create new product code forms and detailed product specifications
• Coordinate with Global R&D to ensure formula compliance with UK & EU Cosmetic Regulations, staying ahead of market trends
• Evaluate and provide expert input on sustainable packaging solutions
• Work with suppliers to collect formulation documents (INCI, COA, MSDS) for regional registration
• Explore new products and innovations through exhibitions and industry events (as needed)

What We’re Looking For

• Bachelor’s degree in Cosmetics, Chemical Engineering, or a related discipline (preferred)
• 3+ years of experience in international trade, hospitality, or personal care product development
• Familiarity with hospitality product ranges, personal care, and cosmetic manufacturing
• Experience in cost analysis, formula development, EU/UK compliance, and sustainable packaging sourcing (a strong plus)

Key Skills

• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), with exceptional Excel skills for timeline creation
• Meticulous, hands-on, and proactive with a positive attitude
• Strong communicator, able to collaborate effectively across all organizational levels
• Ability to translate complex data into actionable business insights
• Thrives in a fast-paced, high-pressure environment and can manage multiple projects independently

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