Maintenance Planner

Quakers in Britain – a faith group committed to working for equality and peace – is seeking someone with maintenance planning experience to join their Estates & Facilities Team as a Maintenance Planner.

Key Responsibilities

• Point of contact: serve as the primary contact for internal maintenance-related queries, ensuring internal clients’ requests are prioritised and excellent communication is in place.
• Maintenance scheduling: produce the pre-planned maintenance schedule for all our properties, ensuring all necessary paperwork, operating procedures, and audit readiness are in place.
• Compliance and updates: ensure all scheduled maintenance and reactive tasks are completed on time, with documentation stored and updated to meet compliance standards.
• New maintenance regimes: develop and implement new maintenance processes as required.
• Contractor coordination: manage contractor service schedules, liaise with both contractors and internal teams for maintenance tasks, and keep end users informed on issues and updates.
• Monitor works: coordinate with the maintenance team, ensuring the necessary materials are purchased and the required work is performed.
• Asset register: ensure that the asset register aligns with the planned maintenance schedule, keeping records accurate and up to date.
• Reporting: develop and provide reports on reactive and planned works, compliance, and audit actions, ensuring the risk register is regularly

Skills and Experience

• Experience in building facilities management and developing standard operating procedures (SOPs) and quality standards.
• Knowledge of legal and regulatory standards: LOLER, PUWER, PSSR, L8.
• Experience in planning reactive and planned maintenance work.
• Proficiency in Microsoft Office applications.
• Have sympathy with and knowledge of Quaker values.
• Experience in preparing both internal and external technical audits.
• A good understanding of equity, diversity and inclusion in the workplace.
• A recognized health and safety management certificate (e.g., IOSH, IWFM) or electrical competencies would be beneficial.
• Experience managing contractors and overseeing contract performance.

Contract and Hours

Fixed term until 31 March 2027, full-time, 35 hours (5 days) per week.

Location

Friends House, London, NW1 2BJ.

Closing date

8am on Monday, 24 August 2026.

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