Senior Trial Administrator- Haematology Trials Unit

Senior Trial Administrator- Haematology Trials Unit

NHS AfC: Band 6

Main area Haematology Research Grade NHS AfC: Band 6 Contract 2 years (2 Years fixed term with the possibility of extension) Hours Full time – 37.5 hours per week Job ref 321-SW-7969731-B6-EXT

Site Churchill Hospital Town Oxford Salary £39,959 – £48,117 per annum pro rata Salary period Yearly Closing 12/08/2026 23:59

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals – the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Many of our recruitment programmes useValue Based Interviewingto identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visitwww.ouh.nhs.uk/about/vision-and-values

Job overview

• Ensure high-quality maintenance of study documentation across the trial lifecycle, including amendments, annual reports, monitoring follow-up, close-out, and archiving.
• Keeps an accurate database of HTU trials, timelines of trial approval by HTU TSC, time to securing slots from OUH R+D, time to first patient first visit, total recruitment, time of study closure.
• Support and lead a team that is administrates monthly HTU Trial Steering Committee (TSC) Meeting preparing agenda items, ensuring meetings are quorate, taking minutes, ensuring actions are completed.
• Support oversight and continued improvement of QMS processes, including controlled documents, protocol, amendments, training records, and CAPA tracking.
• Ensure accurate data reporting, and document tracking through established systems, including trial databases and central trackers.
• Maintain inventories, dashboards, and oversight tools to support operational performance reporting.
• Handle confidential and sensitive information appropriately, adhering to information governance standards

This is not an exhaustive description of the role; please refer to the full job description for complete details.

PLEASE NOTE

” APPLICANTS WHO HAVE PREVIOUSLY APPLIED FOR THIS POSITION ARE ENCOURAGED NOT TO APPLY”

Main duties of the job

This is not an exhaustive description of the role; please refer to the full job description for complete details.

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals – the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel .

In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles

Oxford University Hospital s promotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Detailed job description and main responsibilities

The Senior Trial Administrator will provide advanced administrative oversight and coordination across a portfolio of Haematology clinical trials within the Haematology Trials Unit (HTU). Building on the Band 5 Trial Administrator role, the Senior Trial Administrator will lead set up related activities of Haematology Clinical Trials, ensuring compliance with UK GCP, regulatory requirements, OUH policies, and sponsor expectations.

The post holder will act as a senior point of contact for consultants, research nurses, data teams, and external partners, supporting the efficient management of trials from set‑up to close‑out. This role will also oversee trial documentation, contribute to manage several studies of varying complexity across the full lifecycle, including set ‑ up, amendment, maintenance, close ‑ out, and support reporting obligations to sponsors, and regulatory bodies.

In addition, the Senior Trial Administrator will line manage Trial Administrator, contributing to staff development, allocating workloads, ensuring quality of administrative work, and supporting continuous improvement.

Person specification

Qualifications

• Graduate degree in Biological Sciences or a related scientific discipline, with substantial experience in clinical research administration
• Good Clinical Practice training and evidence of further relevant professional development
• Further/higher education in a relevant discipline (e.g., life sciences, health research).
• Formal training in research governance or project administration

Knowledge and Experience

• Significant experience administering clinical trials, including set up, document management, amendments, and site file oversight
• Strong working knowledge of GCP, UK clinical research governance, ethics and regulatory processes (e.g., IRAS, MHRA notifications).
• Experience supporting or coordinating complex studies or multi centre research
• Experience working with QMS processes (e.g., SOP updates, CAPA tracking, audit preparation).
• Experience in Haematology or oncology research settings
• Experience liaising with external partners such as industry sponsors or CRO’s

Skills and Abilities

• Excellent written and verbal communication skills, including producing high quality reports and formal correspondence.
• Strong organizational skills with ability to prioritise complex workloads and meet deadlines.
• High degree of accuracy and attention to detail across all administrative responsibilities
• Proficient IT skills in MS Office, document control tools, and trial management systems.
• Ability to work autonomously and collaboratively within multidisciplinary teams.
• Minute taking for senior level committees.
• Ability to track trial progress and produce dashboards or performance metrics.

Sexual Safety Charter : In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit totheten core principles

Oxford University Hospital s promotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.

Visa and Immigration: Oxford University Hospitals NHS Foundation Trust is able to offer Certificates of Sponsorship for all eligible roles for a Skilled Worker Visa without exception, provided the role meets the minimum salary and skill level criteria set by the Home Office (UKVI). All eligible candidates will be considered with equal consideration at all stages of the application and recruitment process.Skilled worker: Health and Care Visa | NHS Employers /Work in the UK – GOV.UK

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

To note: Applicants must write their own applications. If AI tools are used, the application may be rejected as this document is crucial for assessment. This does not prevent you from seeking support via AI with applications for the purposes of any disability and/or long-term health conditions.

When using AI to help write your application, it is important to personalise it, especially your supporting statement. While AI can simplify the process, it will not fully understand the job’s requirements and/or be able to showcase your skills, knowledge, and experience. Write your statement to show why you are interested in the role and how you would be a valued member of the team/OUH employee.

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Application numbers

Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.

Vacancies with our PFI partners

Domestic / catering / portering services at theJohn Radcliffe Hospitalare provided byMitie.

Domestic / catering / portering / maintenance engineerservices at theChurchill HospitalandNuffield Orthopaedic Centreare provided byG4S.

Maintenance engineer services at the John Radcliffe Hospital are provided by Equans.

You can view our departments and services alphabetically. Some areas also have dedicated microsites, which are featured in the linked images below.

“Oxford University” is a registered trade mark of the University of Oxford, and is used with the University’s permission.

#J-18808-Ljbffr…