Band 4 Community Medical Secretary – FIRST
Band 4
Main area Medical Secretary Grade Band 4 Contract Permanent Hours
- Full time
- Part time
37.5 hours per week Job ref 436-8156223
Site Main House Town Birmingham
Salary £28,392 – £31,157 per annum, pro rata
Salary period Yearly Closing 09/08/2026 23:59
Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Job overview
The Forensic Intensive Recovery Support Team (FIRST) has a vacancy for a part time medical secretary to provide a comprehensive, reliable, confidential secretarial support to Consultant Psychiatrists and Clinical Team.
The successful applicant will need to possess a good general level of education with formal secretarial qualifications. Experience of working in healthcare is essential. The successful applicant must posses the essential qualifications outlined in the attached personal specification.
Main duties of the job
- The successful candidate will be required to work within in a busy team providing a comprehensive secretarial service to Consultant Psychiatrists and members of the multi disciplinary team.
- To prepare and take minutes of clinical team meetings and referral meetings.
- To maintain a rolling programme of CPA Case Conferences and medical reviews.
- To support the Clinical Team in ensuring KPIs are up to date.
- To manage written documentation such as reports and letters.
- Ensuring that any correspondence from the Ministry of Justice and Mental Health Act Office are dealt with according to working practice as and when required.
- Maintaining diary management for the Consultant Psychiatrists
- To update patient and caseload records.
- A good level of audio typing and medical terminology is required. Knowledge of the Trust systems is desirable.
- The successful candidate must have excellent communication skills and be able to work within a team.
Working for our organisation
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
Detailed job description and main responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Requirement to work Monday to Friday.
Person specification
Qualifications
- NVQ Level III in Business Admin or equivalent
- Evidence of IT skills – Microsoft Packages/Typing/ to level RSA II or equivalent
- GCSE English or above and ability to demonstrate excellent use of the English language/grammar
Knowledge
- Knowledge of the Data Protection Act and Information Governance
- Experience of providing secretarial support
- Experience of taking minutes
- Experience of working in an administrative role within the NHS
Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.
Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust. The Trust will reimburse this. You will be contractually obliged to maintain your subscription.
All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your second week with us.
If you are successful at the shortlisting stage of the recruitment process we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed. Our selection process may involve more than one interview or assessment.
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. However, please ensure that you check if this role meets the eligibility criteria for sponsorship. Non UK /Republic of Ireland candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK – GOV.UK (www.gov.uk) . The minimum salary threshold for a Health and Social Care is £25,000 and for the Skilled Worker route is £38,700. If the starting salary for this role is below this, we will not be able to provide sponsorship.
Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.
Please note – if you are applying for a role within Police custody, due to Police Vetting requirements you must have been a UK resident for the last years.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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