Venue and Activities Coordinator

£15,600 per annum

Temporary – maternity cover

Part Time – 21 hours per week

Hugh Fraser Retirement Estate, Crookfur, Glasgow

As Venue and Activities Coordinator, you will be at the heart of creating a vibrant, welcoming and inclusive environment for our residents and the wider community. You’ll be responsible for developing and delivering a range of engaging activities and events, managing communal spaces, and supporting income generation through venue hire and community partnerships.

Key Responsibilities

Activities and Community Engagement

• Develop and deliver a varied programme of social, recreational and cultural activities tailored to residents’ interests and needs.
• Build positive relationships with residents, encouraging participation and gathering feedback to continuously improve activities.
• Engage with local organisations, clubs and community groups to enrich the lives of residents.
• Organise and host inclusive events that bring together residents and the wider community.
• Promote activities and events through newsletters, posters, social media and internal communications.

Venue and Facilities Management

• Oversee the day-to-day management of communal spaces, ensuring venues are safe, welcoming and ready for use.
• Manage the venue booking system, coordinating internal and external bookings efficiently.
• Coordinate event logistics, including room setup, equipment and catering requirements.
• Work closely with housekeeping and maintenance teams to ensure smooth operations.
• Ensure compliance with health and safety, safeguarding and organisational policies.
• Coordinate volunteers, facilitators and external providers supporting activities and events.

Income Generation and Promotion

• Manage room hire enquiries and bookings, including invoicing and payments.
• Promote venue hire opportunities through local networks, community outreach and social media.
• Monitor attendance, income and participant feedback to support future planning.
• Support fundraising initiatives and sponsorship opportunities through events and partnerships.

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