Administrative Assistant

Administrative Assistant – Operations Support (Contract)

Location: Aberdeen, UK

Contract Duration: Approximately 6 months

Work Type: Onsite

We are currently looking for a highly organised Administrative Assistant to support a busy Operations team within a global engineering and industrial services environment.

This is an excellent opportunity for an administrator who enjoys working in a fast-paced environment, managing multiple priorities, and supporting operational teams with documentation, reporting, supplier coordination, and project administration.

Key Responsibilities

• Provide day-to-day administrative support to the Operations team.
• Maintain tracking spreadsheets for equipment and personnel costs.
• Create purchase requisitions and maintain accurate operational records.
• Support equipment mobilisation and demobilisation activities.
• Assist with pre-job and post-job administration, ensuring documentation is complete and accurately filed.
• Maintain project trackers and update operational plans throughout the year.
• Liaise with suppliers to obtain competitive pricing for third-party equipment and services.
• Create and maintain reports, spreadsheets, and departmental documentation.
• Support cross-functional teams during periods of holiday or sickness cover.
• Ensure accurate record keeping while maintaining compliance with company procedures.

Required Skills & Experience

• Previous experience in an Administrative Assistant, Operations Administrator, Project Administrator, or Office Administrator role.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail with excellent record-keeping abilities.
• Ability to work independently and manage multiple tasks simultaneously.
• Experience using CRM or business systems is beneficial.
• Experience with Oracle, Maximo, or similar ERP systems would be an advantage.

What We’re Looking For

• Proactive and self-motivated individual.
• Strong administrative and coordination skills.
• Comfortable working with multiple stakeholders and suppliers.
• Able to work in a fast-paced operational environment.
• Team player with a positive and flexible approach.

If this opportunity matches your experience, we’d love to hear from you. Please apply with your latest CV

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