Events & Coordination Officer – CONTRACT opportunity

We are seeking a highly organised and proactive Events & Coordination Officer to support a dynamic international team. This role is ideal for someone who excels at managing events, coordinating stakeholders, handling complex logistics, and providing high-level operational support in a fast-paced, multi-geography environment.

Working closely with senior leaders and internal teams, you will play a key role in ensuring the smooth planning and delivery of meetings, events, communications, and programme activities.

Key Responsibilities

Events & Logistics Coordination

• Plan, coordinate, and support a range of meetings, workshops, events, and leadership engagements.
• Manage event logistics, including venue arrangements, travel coordination, scheduling, attendee communications, and supporting documentation.
• Ensure seamless delivery of both virtual and in-person events.

Stakeholder Coordination & Communications

• Act as a key liaison between Directors, Vice Presidents, Operations Directors, programme teams, and wider organisational networks.
• Coordinate communications with internal and external stakeholders across multiple regions and time zones.
• Build and maintain effective working relationships at all levels of the organisation.

Administrative & Operational Support

• Coordinate complex schedules, meetings, and leadership engagements.
• Research and organise logistics to support programme and operational activities.
• Manage a range of administrative tasks to ensure efficient day-to-day operations.

Meeting & Project Support

• Prepare briefing packs, agendas, presentations, reports, and meeting materials.
• Take accurate meeting notes, record action items, and support follow-up activities.
• Provide coordination and project support across key initiatives as required.

Reporting & Data Management

• Gather, organise, and analyse information to support decision-making.
• Produce reports, summaries, and insights for managers and senior stakeholders.
• Maintain accurate records and documentation.

About You

You will bring:

• Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Experience working within a complex, multi-stakeholder, or international environment.
• Strong analytical skills with the ability to interpret data and provide valuable insights.
• Exceptional attention to detail and problem-solving capability.
• Sound judgement and discretion when handling confidential information.
• The ability to work independently and collaboratively with diverse teams.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Preferred Experience

• Previous experience in events coordination, programme coordination, operations support, or a similar role.
• Experience coordinating senior stakeholder meetings and events.
• Experience supporting teams across multiple geographies and time zones.

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