Company Description
Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance. We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net‑worth individuals and family offices. With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. We deliver specialist, tech‑enabled solutions grounded on deep industry expertise. We’re a trusted partner to over 8,000 clients globally and proud of long‑lasting partnerships. With more than 1,500 colleagues across 20+ countries, we operate globally and locally to support our clients with a seamless experience.
Job Description
Purpose of the Job
To provide support and assistance to a team of fund administrators in the provision of professional fund administration services to a variety of entities for which Ocorian Services Limited provides service and at all times comply with the Policies and Procedures of Ocorian.
Main Responsibilities
- Become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian.
- Ensure the tax status of the entities is observed with the timely completion of tax returns and the payment of any notified tax liability.
- Deal with incoming correspondence expeditiously, referencing the relevant supervisor where the demands exceed capabilities.
- Prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff.
- Prepare minutes and other meeting documents when required.
- Take responsibility, under supervision, for being the immediate point of contact on allocated cases.
- Assist with overseeing the maintenance of accounting records and preparation of annual accounts where this is part of the services provided by Ocorian, liaising with the Client Accounting Solutions team.
- Assist with the billing process, reviewing billing pro‑formas/draft invoices where appropriate, at established frequencies and discussing these with the Manager/Director prior to processing.
- Ensure that database records and statutory records are maintained and updated.
- Monitor the aged debt position of matters under administration and liaise with the Accounts Department and Directors to maintain tight control over the value and length of aged debts.
- Undertake periodic reviews of clients’ matters in accordance with the timetable set by the Director when required.
- Ensure that during periods of absence from the office, the relevant manager and colleagues are informed and fully briefed of any anticipated client‑related matters that may arise.
- Escalate any issues or risks promptly to the Manager/Directors where appropriate.
- Maintain a basic awareness and understanding of local regulatory requirements.
- Carry out any function or activity reasonably required by the Manager, Management Team or Directors from time to time.
Qualifications Required
- Educated to A level or degree standard.
- Willing to work towards a professional qualification.
Knowledge, Skills and Experience
- Strong IT skills.
- No funds/trust experience necessary but previous office experience would be an advantage.
- Good communication skills (written and spoken English).
Competencies
- Good interpersonal skills to develop close working relationships with colleagues and clients.
- Flexibility, energy and enthusiasm.
- A solution‑driven attitude to problems.
- Good organisational skills and the ability to work methodologically and accurately.
- Team spirit.
Additional Information
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:
- We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
- We are AMBITIOUS – We aim high, think and act globally, seizing every opportunity to delight our clients and support our colleagues wherever in the world they may be.
- We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
- We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
- We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.
We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.
For further information, and to apply, please visit our website via the “Apply” button below.
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