Accountant / Bookkeeper

Accountant / Bookkeeper 

We are looking for an experienced Accountant / Bookkeeper to join our team. You will be responsible for the day-to-day financial operations of the business using Xero, ensuring accurate financial records and supporting month-end and year-end processes. 

Accountant / Bookkeeper Daily Responsibilities 

• Reconcile bank accounts, credit cards, and petty cash using Xero.  
• Allocate customer payments and reconcile outstanding balances.  
• Chase outstanding customer invoices and manage credit control.  
• Input supplier invoices into Xero.  
• Respond to accounts-related emails and enquiries.  
• Check and verify sales invoices, including item codes, tracking categories, and deposit allocations.  
• Send Proof of Delivery (POD) documentation to customers.  
• Approve purchase orders and acknowledgements.  
• Process card payments and issue customer receipts.  
• Raise sales and purchase credit notes within Xero.  

Accountant / Bookkeeper Weekly Responsibilities 

• Prepare weekly cash flow reports.  
• Prepare stocktake sheets and process stock adjustments.  
• Produce delivery note reports for the administration team.  

Accountant / Bookkeeper Monthly Responsibilities 

• Complete month-end procedures and finalise the previous month's accounts.  
• Prepare reports for the monthly sales meeting.  
• Send customer statements.  
• Review supplier invoices and prepare supplier payment runs.  
• Send supplier remittances.  
• Review outstanding quotations and purchase orders to ensure nothing has been missed.  
• Process depreciation journals and review nominal codes.  
• Prepare fuel, vehicle expense, and mileage reports.  
• Complete engineering van stocktakes.  
• Ensure all customer invoices and deposit payments have been processed.  
• Review draft invoices, quotations, and purchase orders.  

Year-End Responsibilities 

• Prepare information required for the financial year-end.  
• Complete the year-end stocktake and final manual journals.  
• Provide information requested by the company's accountants.  
• Archive obsolete stock and unused items.  

Accountant / Bookkeeper Additional Responsibilities 

• Prepare ad hoc financial reports and respond to financial queries.  
• Manage fixed assets, assessment stock, stock adjustments, and liaise with Xero Support when required.  

Skills & Experience 

Must Have: Xero experience

Previous experience as an Accountant, Bookkeeper, Assistant Accountant, or Finance Officer with strong working knowledge of Xero