Business Support, Administrative Assistant

Junior Estimator – Facilities Management Projects Team

About The Role We are seeking a Junior Estimator to join our busy Facilities Management projects team at Liverpool University. As the incumbent FM provider, we deliver a comprehensive range of maintenance, small works, and larger projects across the university estate. This is an excellent opportunity for someone looking to develop their career in construction estimating within a dynamic FM environment.

Key Responsibilities

Estimating & Tendering

• Prepare accurate cost estimates for fabric, mechanical, and electrical projects ranging from minor maintenance works to larger capital projects
• Review project specifications, drawings, and site conditions to produce detailed take-offs and material schedules
• Obtain and analyze supplier and subcontractor quotations to ensure competitive pricing
• Prepare tender documentation and pricing schedules for submission to the client
• Support the senior estimating team with cost planning and budget development

CAFM System Management

• Maintain and update the Computer-Aided Facilities Management (CAFM) system with project information, costs, and progress updates
• Generate reports from the CAFM system to track project performance and resource allocation
• Ensure data accuracy and completeness across all project records
• Support the implementation of process improvements within the CAFM platform

Project Administration & Coordination

• Manage project documentation from inception through to completion, ensuring all records are accurate and up to date
• Coordinate with project managers, engineers, and contractors to gather necessary information for estimates
• Track project costs against estimates and report on variances
• Assist with the preparation of progress reports, valuations, and final accounts
• Maintain organized filing systems for drawings, specifications, quotations, and correspondence
• Support the procurement process including raising purchase orders and tracking deliveries

Client & Stakeholder Communication

• Liaise with Liverpool University facilities team regarding project requirements and scope clarification
• Communicate effectively with suppliers, subcontractors, and internal teams to gather pricing information
• Attend site meetings and project briefings as required
• Provide clear and timely updates on estimate status and project progress

Essential Requirements

• Basic understanding of construction processes, particularly in fabric, mechanical, and electrical disciplines
• Numeracy skills with attention to detail and accuracy in calculations
• Ability to read and interpret technical drawings and specifications
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills for effective liaison with diverse stakeholders
• Proficiency in Microsoft Office package (Excel, Word, Outlook) for data management, reporting, and correspondence
• Willingness to learn and develop technical estimating skills
• Team player with a proactive, can-do attitude

Desirable Requirements

• Previous experience in construction, facilities management, or a related field
• Familiarity with CAFM systems or similar project management software
• Knowledge of building maintenance and project delivery within an operational environment
• Qualification or working towards a qualification in Construction, Quantity Surveying, Engineering, or related discipline
• Experience working in a client-facing environment, particularly within education or public sector

What We Offer

• Opportunity to work with an established FM team on a prestigious university contract
• Exposure to diverse project types and disciplines across a large estate
• Professional development and training opportunities
• Supportive team environment with mentoring from experienced estimators and project professionals

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